Procurement Assistant
Business Consulting and Services > Finance and AccountingSummary
The Procurement Assistant is a vital administrative role responsible for ensuring accurate, compliant financial transactions and disciplined purchasing processes. Utilizing systems such as PeopleSoft Finance, this professional manages purchasing card (P-Card) administration, processes requisitions, and enforces strict adherence to organizational purchasing policies. By maintaining meticulous, audit-ready records and providing clear guidance to internal departments and vendors, the Procurement Assistant directly mitigates compliance exposure and prevents costly reconciliation errors.
Responsibilities
P-Card Administration: Manage purchasing cards within authorized limits, accurately reconcile and allocate charges, and approve monthly expense reports to prevent compliance exposure.
Transaction Processing: Enter and review requisitions, purchase orders, and expense reports accurately utilizing PeopleSoft Finance.
Policy Enforcement: Apply established purchasing rules and SC Code basics to ensure compliance, mitigate risks, and prevent unauthorized procurements.
Audit Readiness: Maintain highly organized, meticulously detailed procurement files and proactively resolve transaction errors prior to system entry.
Stakeholder Support: Provide clear, responsive customer service and procedural guidance to internal departments and external vendors.
Contract Utilization: Direct internal users to appropriate statewide and term contracts to maximize organizational purchasing value.
Inventory Tracking: Support basic property and inventory accounting procedures to ensure accurate supply management and reconciliation.
Qualifications and Requirements
Experience & Education
Required: 1-3 years of proven experience in procurement, finance, accounting, or specialized administrative support roles.
Preferred: Associate degree in Business Administration, Finance, or a related discipline.Technical Skills & Tools
Required: Proficiency in PeopleSoft Finance for the accurate entry and review of requisitions, purchase orders, and expense reports.
Required: Hands-on experience with Purchasing Card (P-Card) administration, including limit management, charge reconciliation, and monthly report approvals.
Preferred: Familiarity with basic property and inventory accounting systems or tracking procedures.Procurement & Compliance Knowledge
Required: Strong capability in policy interpretation with the ability to strictly apply purchasing rules and avoid unauthorized procurements.
Preferred: Foundational understanding of SC Code basics and governmental procurement regulations.
Preferred: Awareness of term-contracts and the ability to effectively direct users to statewide contracts to maximize value.Soft Skills
Required: Exceptional attention to detail and organizational skills necessary to catch errors before entry and maintain meticulously audit-ready files.
Required: Excellent customer service skills to provide clear, responsive support and guidance to internal departments and external vendors.
Required: Highly disciplined approach to task management, ensuring zero missed deadlines and complete accuracy in transaction handling.